1. Introduction

Welcome to Qwan Ki Do UK (“we”, “us”, “our”). Your privacy matters to us. This policy explains how we collect, use, share, and protect your personal information when you use our website: qwankido.co.uk

2. Information We Collect

  • Contact / Trial Booking Forms
    We collect information you voluntarily provide when you fill out forms to request a free trial or to get in touch via our Contact page. This includes your name, email address, phone number, and any additional details you choose to share.

  • Automatically Collected Data
    We may collect usage information like IP address, browser type, pages visited, and referrer, if any, to help us improve the site’s performance and user experience.

3. How We Use Your Information

We use the information you provide to:

  • Respond to your queries or booking requests.

  • Facilitate communications related to Qwan Ki Do UK’s services (e.g., free trial scheduling).

  • Improve our website and services.

  • Mailing List: When you submit a free trial form, your email address will also be added to our mailing list (managed via Mailchimp) so we can keep you informed about classes, events, and news. You may unsubscribe at any time by using the link in our emails.

4. Legal Basis for Processing

Under UK data protection laws, we rely on your consent when you submit information via forms, and on legitimate interest in maintaining communication and improving our services when handling automatically collected data.

5. Sharing Your Information

  • We use trusted third-party services, including Mailchimp, to manage our email communications and mailing list.

  • We do not sell or trade your personal data. Information is only shared with service providers necessary for delivering our communications or to comply with legal obligations.

6. Data Retention

We retain personal data only as long as needed to fulfil the purpose it was collected for (e.g., communications, trial bookings, or email updates) or to comply with legal obligations.

7. Security

We take reasonable measures to protect your information. However, no online transmission or storage system is completely secure.

8. Your Rights

You have the right to:

  • Access your data

  • Rectify inaccuracies

  • Delete your data

  • Withdraw consent or unsubscribe from our mailing list
    To exercise your rights, contact us via info@qwankido.co.uk.

9. Children’s Privacy

Our services may be used by parents or guardians booking trials for minors. Any personal data collected will be handled by parents or guardians, and we advise that minors do not submit data themselves.

10. Changes to This Policy

We may update this policy occasionally. We’ll notify users of significant changes via the website.

11. Contact Us

Questions or concerns? Reach out at:
Email: info@qwankido.co.uk
Address: Qwan Ki Do Ltd, 413 Hendon Way, London, NW4 3LH

Cookie Policy

1. What Are Cookies?

Cookies are small files placed on your device that track or store information about your visit.

2. Cookies We Use

  • Essential Cookies
    Needed for website functionality (e.g., keeping form states, security).

  • Analytics Cookies (if used)
    Help us understand how visitors use the site so we can improve it. They do not identify you personally.

3. Managing Cookies

You can control or delete cookies through your browser settings. Disabling non-essential cookies may affect site functionality.

4. Consent

By using our website, you consent to the use of essential cookies. For analytics cookies, we will provide an option to accept or decline if implemented.

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